UniHill Church is committed to protecting the safety and privacy of its volunteers and the children and families that attend the church. Privacy of personal information is important to UniHill and we conduct our business with respect and integrity. It is important for UniHill Church to collect relevant personal information from individuals for the purposes of its programs, for staff records and to record incidents. Because much of this information is of a personal nature and some of it may be considered ‘sensitive’ we do not readily or unnecessarily disclose this information to others.
UniHill Church considers the person as a whole and actively engages in dialogue between other departments within the church, and occasionally local agencies, to gain a complete picture of each person that volunteers or attends the church or its associated programs. UniHill Church implements strategies and programs based on the input of other agencies. UniHill Church maintains an open communication policy between local agencies and stakeholders where the safety of children is a concern. The protection, welfare and rights of children, volunteers and staff is a high priority and access to UniHill programs and activities will be determined by these considerations.
UniHill Church is committed to protecting the privacy of individuals and has developed measures to protect the privacy and confidentiality of personal information provided to us.
This policy explains how we collect, use and disclose personal information.
UniHill Church may collect personal information including but not limited to:
- Contact details: your name, address, phone number, email address
- date of birth
- drivers licence details
- educational qualifications and or occupation
- complaint details
- donation history
- credit card and/or bank account details
- nationality and languages spoken
- marital status and family details
- photographs and
- parent/guardian details if you are under 18 years.
In our collection of personal information we attempt to be non-intrusive. If the collection of details is not apparent we will notify you of the purpose for the information collected, how you can get access to your personal information, and what happens if you do not give the information.
We will not collect sensitive* information about you unless you have consented to it, it is required or permitted by law, it relates to the provision of health services to you in circumstances where you cannot give informed consent, or the collection is necessary to prevent a serious threat to life, health or safety.
* “Sensitive information” includes information about a person’s racial or ethnic origin, health information, political opinions, religious beliefs or affiliations, philosophical beliefs, membership of a professional or trade association or trade union, sexual preferences or practices and criminal record (including results of police checks).
PURPOSE OF COLLECTION OF PERSONAL INFORMATION
UniHill Church is a not-for-profit organisation. We collect information about people to allow us to communicate with them, introduce them to our organisation, promote our activities, and provide other Christian services and support to them. These purposes may include:
USE AND DISCLOSURE
- to enable us to process your request, payment, registration, subscription
- to provide details about our work and programs. This will only be done when you ask to be included on a marketing or other email or newsletter distribution lists
- to enrol in a program or activity
- to apply for a position and when evaluating job applicants, including voluntary positions, with us. This may include “sensitive information” as defined in the Privacy Act and will only be used.to conduct reference or other background checks with your express or implied consent
- when you make an enquiry to which a later response is requested
We do not use personal information collected in any way other than stated. We don’t rent, sell or exchange your information. Sometimes we may be legally required to disclose your information, for example, to government agencies.
Information collected will only be used for the immediate reason for which you have provided it to us as stated above.
We will not use or disclose sensitive information about you unless you have consented to it, it is required or permitted by law, it relates to the provision of health services to you in circumstances where you cannot give informed consent, or the use or disclosure is necessary to prevent a serious threat to life, health or safety or a serious emergency or crime, in which case we will make a written note of such use or disclosure.
UniHill Church makes every effort to protect the personal information it holds from misuse and loss from unauthorised access, modification or disclosure and to destroy personal information no longer lawfully required by us.
We take all reasonable steps to protect your personal information restricting access to personal information to those who have a need to know and are authorised. IT systems are password protected.
It is your right to be dealt with anonymously and we will respect your desire for anonymity as far as it is practical and lawful.
Anonymity may prevent us from practically and effectively communicating with you or dealing with situations so your desire to remain anonymous may not be able to be fulfilled. You will be notified if this is the case.
TRANSBORDER DATA FLOW
We will not transfer any of your personal information held by us to any individual, body or agency outside Australia, without your prior consent. This consent is only likely to be sought in circumstances where you have advised us that you are leaving Australia and wish to join or be put in touch with other Apostolic Church.
If you are subscribed to communications from us, either digitally or otherwise, and wish to unsubscribe please contact the Church Office to obtain details on how to do so.
ACCESSING AND CORRECTING PERSONAL DATA
If you wish to change your personal information or you believe that the personal information we hold about you is not accurate you can ask to access the details and we will take reasonable steps to correct it if they are incorrect. Occasionally, we may need to refuse your request to access information, for example, where granting you access would infringe on someone else’s privacy or may pose a threat to the security of others. We will provide reasons for any refusal to view personal information.
When you request access, we will ask you to provide some form of identification so that we can ensure that you are the person to whom the information relates.
In some cases, we may also ask you to pay a reasonable fee to cover the cost of access.
We will aim to respond to you within 28 days of receiving your request.
If we’re not able to help with your request, you will receive a written explanation as to why.
If you have any complaints or are concerned about how we have collected or managed your personal information we request you contact us here.
This policy is reviewed every 3 years or as required. We will post revisions on our website.